+ 27 (0) 21 741 0400 + 27 (0) 21 741 0400   CAREERS@DATAFIN.COM

Strategic Executive Assistant

Johannesburg – Gauteng

ENVIRONMENT:
Our customer functions as a development company, maintaining offices in Stellenbosch and Johannesburg, and specializes in pioneering agricultural technologies. They are in search of a highly organized and proactive Executive Assistant to deliver comprehensive administrative assistance to their executive team. The selected individual will be instrumental in ensuring the seamless functioning of the office, overseeing executive schedules, organizing meetings, and handling confidential information with utmost discretion. This presents an exciting chance to contribute to the achievements of a swiftly expanding startup leading the way in technological advancements within the agricultural sector.
 
DUTIES:
Executive Support:
  • Manage and maintain executive calendars, scheduling appointments, meetings, and travel arrangements.
  • Act as the primary point of contact for internal and external stakeholders.
Communication:
  • Handle incoming and outgoing communications, including emails, phone calls, and correspondence.
  • Draft and edit documents, presentations, and reports for executive review.
Meeting Coordination:
  • Coordinate and organise meetings, conferences, and events, ensuring all logistics are seamlessly executed.
  • Prepare meeting agendas, take minutes, and follow up on action items.
Travel Management:
  • Arrange travel itineraries, accommodations, and logistics for executive team members.
Office Administration:
  • Manage office supplies, equipment, and vendor relationships.
  • Handle general administrative tasks to ensure the efficient operation of the office.
Confidentiality:
  • Handle sensitive and confidential information with the utmost discretion.
Project Support:
  • Provide project support as needed, including research, data analysis, and coordination.
Business Strategy Support
  • Assist in the development and execution of business strategies.
  • Conduct research to support strategic decision-making.
  • Collaborate with the executive team on strategic initiatives.
Investor Relations:
  • Assist in the development and execution of business strategies.
  • Support the executive team in managing relationships with investors.
  • Assist in the preparation of materials for investor meetings and presentations.
 
REQUIREMENTS:
BCom / Business Science / Engineer
  • Bachelor’s degree in business administration or a related field is preferred.
  • Driver’s licence (This role will include some travelling)
  • Previous experience in a startup environment is a plus.
 
Knowledge, Competencies and Skills
  • Excellent problem solving and organisational ability
  • Proven ability to be part of a team and collaborate across departments
  • Strong numerical and analytical skills
  • Demonstrated ability to communicate and influence credibly and effectively at all levels
  • Ability to work under pressure
  • Proven verbal and written communications skills in English
  • Excellent attention to detail
  • Proven experience as an Executive Assistant or similar role.
  • Strong organisational and multitasking skills.
  • Excellent written and verbal communication skills.
  • Proficient in Microsoft Office and other relevant software.
  • Discretion and confidentiality in handling sensitive information.
  • Ability to work independently and collaboratively in a fast-paced environment.
  • Someone to enhance the positive company culture with a high emphasis on morals, values and diversity.
  • Preferably someone with a passion for/experience in the agriculture and /or logistics & technology industries.
  • A go-getter that can grow with the company.
 
Job Related Experience
  • 2 – 3 years’ experience in a logistics provider, perishable commodity agent / retailer or commercial farming company in a planning, operational, logistics, finance or solutions role.
  • Experience in managing internal and external client relationships. 
  • Experience in analysing operational processes and/or logistics operations. 

+ 27 (0) 21 741 0400