Bookkeeper & Office Manager

Cape Town – Western Cape

A highly meticulous and solutions-driven Bookkeeper & Office Manager is sought by a dynamic Legal Firm in Cape Town to join its team. Your core role will be to contribute to the smooth operation of the firm by maintaining accurate financial records, managing administrative tasks, and ensuring compliance with legal accounting requirements. The successful incumbent must have prior work experience in a similar role – preferably within a Legal environment, possess a solid understanding of legal accounting principles, including Trust Accounting with proficiency in Winlaw & Pastel software.
  • Perform bookkeeping tasks, including but not limited to accounts payable and receivable, payroll processing, bank reconciliations, and financial reporting.
  • Manage Trust Accounts, ensuring compliance with legal accounting principles and regulations.
  • Maintain accurate and up-to-date financial records, utilizing Winlaw and Pastel software for efficient data entry and record keeping.
  • Prepare financial statements, reports, and budgets for review by management and partners.
  • Assist in the preparation of annual audits, liaising with external Auditors as required.
  • Oversee office operations, including managing supplies, coordinating office maintenance, and organising office events.
  • Handle general administrative tasks such as managing correspondence, scheduling meetings, and maintaining filing systems.
  • Coordinate with legal professionals and support staff to facilitate smooth workflow and efficient communication within the firm.
  • Ensure compliance with relevant legal and regulatory requirements in all financial and administrative activities.
  • Provide assistance to partners and lawyers as needed, including research and document preparation.
  • Previous experience as a Bookkeeper and Office Manager, preferably within a Legal environment.
  • Strong knowledge and understanding of legal accounting principles, including Trust Accounting.
  • Proficiency in using Winlaw, Trust Accounting, and Pastel software.
  • Excellent attention to detail and accuracy in financial record keeping.
  • Strong organisational and time management skills, with the ability to prioritise tasks effectively. 
  • Excellent communication and interpersonal skills, with the ability to work well in a team environment.