REF # 1907222
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Location:
Cape Town
Skills

Office Administrator

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ENVIRONMENT:

If you want to join an organisation that puts data at the heart of its decision-making, then a digital payment gateway in Cape Town wants your expertise as their next Office Administrator. Preference will be given to Employment Equity candidates.

 

DUTIES:

Provide administrative, organizational and scheduling structure and support.

Confirm meetings scheduled with CEO and EMA ahead of time.

Book, arrange and verify all travel, transport, and accommodation.

Organize and schedule events.

Remind CEO and EMA of important tasks and deadlines.

Keep the CEO and EMA informed of any matters arising.

Type, quality check, compile and prepare reports, presentations and correspondence.

Prepare a variety of reports including minutes and actions of meetings.

Maintain databases and filing systems.

Implement and maintain relevant company procedures and administrative systems.

Liaise with staff and suppliers, order and organize office requirements.

Collate, monitor, submit and file expense claims and invoices as per prescribed company procedures.

Conduct research and provide information in a presentable format.

Organizing CEO and EMA personal commitments and assist with ad-hoc requests.

Monitor and maintain the asset register of the Cape Town office.

Organize and manage health and safety requirements.

Follow up on all enquiries, communications and requests.

Welcome guests.

 

 

REQUIREMENTS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and abilities required.

 

Education & Experience Requirements

Administrative Office Specialist, Matric and Diploma or degree in Business administration (NQF5) or equivalent plus five (5) years of secretarial and administrative work experience, including at least three (3) years providing support to executive level management.

 

Knowledge Requirements

Knowledge of modern methods of office administration; business correspondence formatting; proper telephone etiquette; proper English usage, spelling, grammar and punctuation; time management, medium to large company structure and functioning, Sound know-how of e-commerce; health and safety; company procedure and project management

Some understanding of sound governance.

 

Skill Requirements

Highly proficient computer skills including Word, Excel, PowerPoint and e-mail applications

Exemplary team assistance and service skills including the ability to identify needs, provide a prompt response, and exercise patience, respect and professionalism in all interactions.

Skill in independently prioritizing, planning, coordinating, organizing, leading and monitoring multiple organizational projects of a complex nature simultaneously and quickly adapting to changes in time frames.

Skill in communicating effectively, both orally and in writing.

Skill in researching and analyzing issues and offering creative solutions.

Highly effective organizational and time management skills.

 

Abilities

Ability to use initiative and independent judgment within established policies and procedural guidelines.

Ability to exercise tact and discretion in preparing, handling and disclosing information of a confidential, controversial and/or sensitive nature.

Ability to establish and maintain effective working relationships with all levels of the organization and the public.

Ability to anticipate the Executive’s needs and be prepared with answers/details.

Ability to manage projects and work through all of the details, keeping Executive informed.

Ability to analyze and resolve office administration and procedural problems.

Ability to interpret and implement policies and procedures.

Ability to read, interpret and present information efficiently and effectively.

Ability to perform research and prepare reports and recommendations based on findings.

Ability to effectively respond in a calm and effective manner to a variety of demands and projects.

Ability to stay alert and sustain effectiveness through antisocial hours in times of emergencies or conflicting deadlines/work under pressure

 

While we would really like to respond to every application, should you not be contacted for this position within 10 working days please consider your application unsuccessful.

 

COMMENTS:

When applying for jobs, ensure that you have the minimum job requirements. Only SA Citizens will be considered for this role. If you are not in the mentioned location of any of the jobs, please note your relocation plans in all applications for jobs and correspondence. Please e-mail a word copy of your CV to chantelle@datafin.com and mention the reference numbers of the jobs.

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Permanent

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